Dec
03
2008

Staying Organized At Your Desk

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    I took that from the site I got it from - I should have adjusted it to more usable for someone our age -- my bad...but you get the point.
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    I agree with all of that stated above. I make sure to keep a pen and a notepad near, calculator, stapler, things like that.

    I am more OCD about keeping my computer organized. I basically use the same method in folders on my PC and that helps a long way.
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    To stay organized, I use folders too. I like your names on them

    Some tips:
    1) Keep one black pen, one red pen, one highlighter, and one pencil on your desk at all times- that is it
    2) TI-83 closeby
    3) Use Binders (so you'll need a whole puncher as well)
    4) Keep the desk free of distractions and make sure that it enables you to stay focused.

    Try using the T.A.M.E. method to get a handle on both your electronic and hard copy clutter:

    Trash what you don’t need. Get rid of the duplicates of the duplicates. And quickly delete those e-mails or attachments from your mother or your best friend that you “just have to forward.” Yeah, they’re funny, cute, and heartwarming, but they are cluttering up your life and your inbox!

    Act quickly with all communications. That is, decide to DO something with it right away. Now. Delete it, throw it away, reply to it, or file it. If it can be done is less than two minutes, DO IT. You can use the Getting Things Done method and create files such as

    * A projects file
    * Project supported material
    * Calendar of actions and information
    * A “next actions” file
    * A “waiting for” file
    * Reference material
    * A “maybe someday” file

    By taking action, even if it’s to decide to defer a task, at least you’ve made an attempt to keep your clutter under control.

    Make the time to keep organized. The old saying goes, “Dig your well before you’re thirsty.” Before you get overwhelmed with clutter and paperwork, take the time to create those folders I just listed. It will make life so much easier if you file your documents and you’re easily able to find them later. Make sure you label your folders with an accurate name so that when you attempt to retrieve the information, your labels make sense to you and to others who may need to access your files.

    Effective and effortless response. Which is the easiest (and most effective) way to respond to this communication? It could be email, letter, phone, delegation through another person, or eyeball to eyeball? Since most paperwork requires some sort of a response, always use the easiest or most effective way for YOU to respond.

    We can click one setting and then trust our computers to save every single document (which is unnecessary), but it’s just as easy to become paranoid and make hard copies of everything, like my co-worker. Yes, it’s important to back up your computer files, but you don’t need a hard copy of every e-mail you’ve ever received. Nor do you need to save every letter you receive or send. To get a better grip on your paperwork, use good judgment, common sense, and the suggestions provided through the T.A.M.E. method.
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    ha! what a super idea! yay on more videos! keep them coming!!! :)
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    LAME.
 

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